Construction project acceptance is one of the most important activities during the construction process. It involves inspecting, evaluating quality, and verifying the extent to which each construction task, component, stage, or the entire project meets the specified requirements. Following the proper construction acceptance procedures helps the project owner control construction quality, minimize technical errors, and ensure that all necessary conditions are met before the facility is put into operation and use.
CONSTRUCTION PROJECT ACCEPTANCE PROCEDURES UNDER DECREE NO. 207/2026/ND-CP
Effective July 1, 2026, Government Decree No. 207/2026/ND-CP came into force, replacing Decree No. 06/2021/ND-CP on construction quality management, construction execution, and maintenance of construction works. Accordingly, project owners, construction contractors, construction supervision consultants, and other relevant parties need to stay up to date with the new regulations to ensure that acceptance procedures are properly organized for each type of construction project and stage of construction.
WHAT DOES CONSTRUCTION PROJECT ACCEPTANCE INCLUDE?
Pursuant to Article 57 of the Law on Construction No. 135/2025/QH15 and the implementing regulations under Decree No. 207/2026/ND-CP, construction project acceptance generally includes the following activities:
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Acceptance of construction work items during the construction process.
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Acceptance at construction stage transitions, where necessary.
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Acceptance upon completion of construction components or work items.
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Acceptance upon completion of the entire construction project before it is put into operation and use.
Acceptance must be based on the approved construction design documents, technical specifications, applicable technical regulations and standards, relevant inspection and testing results, and other requirements stipulated in the construction contract.
The project owner is responsible for organizing acceptance in accordance with applicable regulations. Organizations and individuals participating in the acceptance process are responsible for the content and results within the scope of the work they perform and certify.
CONSTRUCTION WORK ACCEPTANCE PROCEDURES
Pursuant to Article 22 of Government Decree No. 207/2026/ND-CP on Detailed Regulations for Construction Quality Management, Construction Execution, and Maintenance of Construction Works, the acceptance of construction work shall be carried out in accordance with the following requirements:
1. Based on the plan for testing and inspection of construction work items and the actual construction progress at the site, the construction supervision personnel directly overseeing the work and the technical personnel directly in charge of construction for the construction contractor shall conduct acceptance inspections of construction work at the site. They shall be responsible for evaluating the quality of the completed and accepted work. The acceptance results must be documented in a written acceptance record.
2. Construction supervision personnel must inspect the construction work submitted for acceptance based on the approved construction drawings, approved technical specifications, applicable technical regulations and standards, material and equipment quality inspection and test results, and relevant monitoring results obtained during construction.
3. Construction supervision personnel must carry out the acceptance inspection within 24 hours of receiving the construction contractor's request for acceptance. If acceptance is not approved, the reasons must be communicated to the construction contractor in writing.
4. The acceptance record for construction work shall be prepared for each individual construction task or jointly for multiple construction tasks within a construction component, in accordance with the construction sequence. The record shall include the following key information:
a) Name of the work item being accepted;
b) Date, time, and location of the acceptance inspection;
c) Parties signing the acceptance record;
d) Acceptance conclusion, clearly stating whether acceptance is approved or rejected; whether subsequent work may proceed; any requirements for repair or completion of the work performed; and other requirements, if any;
e) Signatures, full names, and positions of the persons signing the acceptance record;
f) Attached appendices, if any.
5. The parties required to sign the acceptance record include:
a) The construction supervision personnel directly overseeing the work on behalf of the project owner;
b) The technical personnel directly in charge of construction for the construction contractor or the main contractor;
c) Where a main contractor is involved, the technical personnel directly in charge of construction for the subcontractor.
6. The parties required to sign the acceptance record when an EPC contract is applied include:
a) The construction supervision personnel directly overseeing the work on behalf of the EPC contractor, or the project owner's construction supervision personnel directly overseeing the work under their supervision, as stipulated in the contract;
b) The technical personnel directly in charge of construction for the EPC contractor.
Where the EPC contractor engages a subcontractor, the acceptance record must be signed by both the technical personnel directly in charge of construction for the EPC contractor and those directly in charge of construction for the subcontractor;
c) The project owner's representative, as agreed under the EPC contract, if applicable.
7. The parties required to sign the acceptance record when a turnkey contract is applied include:
a) The construction supervision personnel directly overseeing the work on behalf of the turnkey contractor;
b) The technical personnel directly in charge of construction for the turnkey contractor.
8. Where the contractor is a consortium, the technical personnel directly in charge of construction and the construction supervision personnel directly overseeing the work for each consortium member shall sign the acceptance record for the construction work performed by that member.
ACCEPTANCE OF CONSTRUCTION STAGES OR SECTIONS OF CONSTRUCTION WORKS
Pursuant to Article 23 of Government Decree No. 207/2026/ND-CP, which provides detailed regulations on construction quality management, construction execution, and maintenance of construction works:
1. Depending on the specific conditions of each construction project, the project owner and relevant contractors may mutually agree to organize acceptance inspections of construction stages or sections of construction works in the following circumstances:
a) Upon completion of a construction stage or a section of the works that requires inspection and acceptance to assess quality before proceeding to the next construction stage;
b) Upon completion of a construction package.
2. Acceptance of a construction stage or section of construction works shall be carried out based on a review of the results of work items previously accepted in accordance with Article 22 of this Decree, together with the results of relevant tests, inspections, technical assessments, performance tests, and trial operations. These results must satisfy the technical requirements specified in the construction design and the applicable legal documents governing the construction stage, serving as the basis for assessing whether the acceptance conditions agreed upon by the parties have been met.
3. The project owner and relevant contractors may mutually agree on the timing, procedures, scope, and acceptance conditions. Participants in the acceptance process shall include the chief construction supervisor and other parties as mutually agreed upon by the project owner and relevant contractors. The acceptance results must be documented in a written acceptance record.
ACCEPTANCE OF COMPLETED CONSTRUCTION COMPONENTS AND PROJECTS BEFORE PUTTING THEM INTO USE
Pursuant to Article 24 of Government Decree No. 207/2026/ND-CP, which provides detailed regulations on construction quality management, construction execution, and maintenance of construction works:
1. Before a construction project is put into use, the project owner is responsible for organizing and directly participating in the acceptance of the completed construction components and the entire construction project, provided that the following conditions are satisfied:
a) All construction work has been fully completed in accordance with the approved construction design documents;
b) Acceptance inspections of construction work items, sections, and stages during construction have been fully carried out in accordance with Articles 22 and 23 of this Decree;
c) The results of testing, monitoring, inspection, technical assessment, performance testing, and trial operation satisfy the technical requirements specified in the construction design;
d) The project complies with applicable laws and regulations on fire prevention and fighting, rescue and emergency response, environmental protection during construction, and other relevant specialized legislation.
2. Where a portion of a construction project has been completed and meets the conditions specified in Clause 1 of this Article, the project owner may decide to organize acceptance of that portion for putting it into operation. The acceptance results must be documented in a written acceptance record containing the information specified in Clause 5 of this Article, clearly identifying the portion of the construction project subject to acceptance.
The project owner remains responsible for continuing construction and carrying out acceptance inspections of the remaining portions and components in accordance with the design. Such continued construction must ensure safety and must not adversely affect the normal operation and use of the portion that has already been accepted.
3. The project owner may decide to conduct conditional acceptance of a construction component or the entire construction project where the construction work has been substantially completed in accordance with the design requirements, but certain outstanding issues remain that do not affect the structural load-bearing capacity, service life, or functionality of the works.
The acceptance results must be documented in a written acceptance record containing the information specified in Clause 5 of this Article. The record must clearly identify the outstanding issues requiring rectification or the remaining construction work to be completed, the deadlines for completing these items, and any restrictions on the scope of use of the construction works, where applicable.
Based on the conditional acceptance results, the conditions for safe operation, and other relevant specialized legal requirements, the project owner shall decide whether to permit the construction component or project to be put into operation subject to specified conditions.
The project owner must organize final acceptance of the completed construction project after all outstanding issues have been rectified or all remaining construction work has been completed, and after the requirements specified by the specialized construction authority in its notice accepting the project owner's conditional acceptance results, if any, have been fully addressed.
4. The project owner and relevant contractors shall mutually agree on the timing, procedures, and scope of the acceptance inspection. The acceptance results must be documented in a written acceptance record. The required contents of the record and the parties required to sign it are specified in Clauses 5 and 6 of this Article.
5. The acceptance record for the completion of a construction component or an entire construction project shall include the following information:
a) Name of the construction component or project being accepted;
b) Date, time, and location of the acceptance inspection;
c) Parties signing the acceptance record;
d) An assessment of whether the acceptance conditions specified in Clause 1 of this Article have been satisfied, and whether the completed construction component or project complies with the design requirements, technical specifications, and other requirements of the construction contract;
e) An assessment of whether the construction work complies with the design approved through the fire prevention and firefighting appraisal process, including requirements concerning fire safety distances; roads, parking areas, and open spaces serving fire prevention and firefighting, rescue, and emergency response operations; means of escape; fire-resistance ratings; fire compartmentation and measures to prevent fire spread; smoke control measures; and other applicable legal requirements concerning fire prevention and firefighting, rescue, and emergency response;
f) Acceptance conclusion, clearly stating whether completion of the construction component or project is accepted or rejected, together with any requirements for repair, additional work, completion, or other comments, if applicable;
g) The warranty commencement date and warranty period for the construction component or project;
h) The signature, full name, position, and legal entity seal of the person signing the acceptance record;
i) Attached appendices, if any.
6. The parties required to sign the acceptance record include:
a) The legal representative of the project owner or an authorized representative;
b) The legal representative of the construction supervision contractor or an authorized representative, together with the chief construction supervisor. Where the contractor is a consortium, the legal representative or authorized representative and the chief construction supervisor of each consortium member must be included;
c) The legal representative or authorized representative and the construction site manager of each main construction contractor. Where the contractor is a consortium, the legal representative or authorized representative and the construction site manager of each consortium member must be included;
d) The legal representative or authorized representative and the lead designer of the design consultant, as stipulated in the contract with the project owner;
e) The legal representative of the competent authority responsible for signing the project contract, or an authorized representative, where the project is implemented under a public-private partnership (PPP) investment model.
REFERENCE DOCUMENTS FOR CONSTRUCTION PROJECT ACCEPTANCE
A construction project acceptance dossier may include the following reference documents and records. Not all documents are mandatory for every project; the applicable documents depend on the specific project requirements and construction scope.
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List of documents required before commencement of construction
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Notice to commence construction
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Handover record for survey control points, benchmark elevations, and the construction site
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Site meeting minutes
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Request form
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Document handover record
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Daily or urgent progress report
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Weekly report
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Monthly report
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Approval form for construction materials and finished products
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Approval form for changes to construction materials or finished products
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On-site material sampling form for the construction quality management system
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Soil test results tracking sheet
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Steel test results tracking sheet
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Concrete test results tracking sheet
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Construction instructions
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Equipment installation and integrated load testing (water systems)
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Technical issue resolution record
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Site instruction
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Repair inspection form
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Request for inspection and acceptance
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Construction work acceptance – Quality acceptance record for concrete piles before driving
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Construction work acceptance – Quality acceptance record for reinforced concrete piles before pressing – NB
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Construction work acceptance – Quality acceptance record for reinforced concrete piles before pressing – CB
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Construction work acceptance – Detailed pile splice acceptance record – NB
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Construction work acceptance – Detailed pile splice acceptance record – CB
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Construction work acceptance – Pile driving acceptance record
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Construction work acceptance – Pile pressing acceptance record
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Consolidated pile driving report
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Consolidated pile pressing report
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Construction work acceptance – Excavation acceptance record
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Construction work acceptance – Excavation acceptance record
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Construction work acceptance – Blinding concrete acceptance record (internal contractor inspection)
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Construction work acceptance – Blinding concrete acceptance record (internal contractor inspection)
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Construction work acceptance – Blinding concrete acceptance record (joint inspection by relevant parties)
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Construction work acceptance – Formwork and reinforcement acceptance record (internal contractor inspection)
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Construction work acceptance – Formwork and reinforcement acceptance record (joint inspection by relevant parties)
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Construction work acceptance – Concrete quality acceptance record
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Finished elevation inspection record
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Construction work acceptance – Brickwork acceptance record – NB
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Construction work acceptance – Brickwork acceptance record – CB
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Plastering acceptance record – NB
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Plastering acceptance record – CB
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Exposed aggregate stone finish acceptance record
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Water-based painting acceptance record
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Floor screeding acceptance record
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Floor tiling acceptance record
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Floor tiling acceptance record
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Wall tiling acceptance record
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Door installation acceptance record – NB
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Door installation acceptance record – CB
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Ceiling installation acceptance record – NB
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Ceiling installation acceptance record – CB
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Steel component fabrication acceptance record
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Steel component erection acceptance record
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Roof installation acceptance record
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Acceptance record for completion of a construction component
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Construction project acceptance record before putting the project into use
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Schedule of changes from the approved design
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Design change confirmation record
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Variation work record
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Schedule of damage and defects
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Schedule of quality defects requiring rectification
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Schedule of outstanding work
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Site inspection record for a construction incident
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Preliminary construction incident report
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Electrical conduit acceptance record
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Electrical wiring acceptance record
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Static equipment installation (electrical systems)
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Equipment installation and individual no-load testing (electrical systems)
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Equipment installation and integrated no-load testing (electrical systems)
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Equipment installation and integrated load testing (electrical systems)
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Earthing system installation acceptance record
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Cable and conductor insulation resistance measurement sheet
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Conductor continuity test sheet
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Water piping acceptance record
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Static equipment installation (water systems)
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Equipment installation and individual no-load testing (water systems)
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Equipment installation and integrated no-load testing (water systems)
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Construction supervision implementation plan
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List of as-built and project completion documents
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Pre-construction drawing review form
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Tracking and inspection sheet for materials delivered to the construction site
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On-site concrete sampling tracking sheet
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On-site steel sampling tracking sheet
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Electrical material sample submission form
The above list provides examples of documents that may be included in a construction project acceptance dossier. The actual dossier should be prepared according to the project's characteristics, the construction work performed, contractual requirements, and applicable legal regulations.
THE ROLE OF CONSTRUCTION SUPERVISION CONSULTANTS IN THE ACCEPTANCE PROCESS
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Construction supervision consultants play an important role in controlling construction quality and assisting the project owner in carrying out acceptance procedures in accordance with applicable regulations. Their responsibilities include checking the compliance of materials, equipment, and construction methods; monitoring test results; inspecting actual construction quality; and verifying compliance with the design documents and applicable standards.
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In addition, construction supervision consultants coordinate with contractors to inspect completed work before proceeding to the next construction stage, prepare and review acceptance documentation, record technical deficiencies, and monitor corrective actions. Close supervision helps identify errors at an early stage, minimize repair costs, and reduce the risk of project delays.
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Construction project acceptance procedures provide an essential basis for verifying quality, controlling safety, and ensuring that construction works meet the required conditions before being put into operation and use. Compliance with the Law on Construction No. 135/2025/QH15 and Decree No. 207/2026/ND-CP helps project owners, contractors, and consulting firms coordinate effectively at every stage of a project.
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SVG Engineering provides construction supervision consultancy services, helping project owners manage construction quality, schedules, acceptance documentation, and technical requirements throughout project implementation. Contact SVG Engineering for professional advice on supervision solutions tailored to the scale and specific requirements of your project.
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